View Other Items in this Archive | View All Archives | Printable Version

City Council

City Council Meeting Minutes

September 23, 2013


Closed Executive Session

Consider Property Acquisition of: 2680-2690 Prior Avenue; 1984 County Road C-2; 2959 Hamline Avenue; 2560 Fry Street; 2168 St. Croix Street; and 2169 St. Stephens Street

Mayor Roe referenced State Statutes, Section 13d.05 permitting City Council meetings to be closed in order to discuss certain matters relating to prospective land purchases or sales; and advised that the City was considering potential acquisition of properties located at the above-referenced locations.


Willmus moved, McGehee seconded, adjourning to Closed Executive Session to consider property acquisitions at approximately 5:57 pm.


                   Roll Call

Ayes: McGehee; Willmus; Laliberte; and Roe. 

Nays: None.


Mayor Roe convened the City Council in Closed Executive Session at approximately 5:59 pm.  In addition to Mayor Roe and City Councilmembers McGehee, Willmus and Laliberte, Interim City Manager Patrick Trudgeon, Parks & Recreation Director Lonnie Brokke, Public Works Director Duane Schwartz, and City Attorney Mark Gaughan were in attendance.


Laliberte moved, McGehee seconded, adjourning the Closed Executive Session to convene in Open Session at approximately 7:20 pm.


                   Roll Call

Ayes: McGehee; Willmus; Laliberte; and Roe. 

Nays: None.


1.            Roll Call

Mayor Roe called to order the Roseville City Council regular meeting at approximately 7:24 pm, welcomed everyone and made introductions. 


Voting and Seating Order: McGehee; Willmus; Laliberte; and Roe.  Interim City Manager Trudgeon and City Attorney Gaughan were present. Mayor Roe noted that Councilmember Etten had previously advised of his inability to attend tonight’s meeting due to a work-related scheduling conflict.


2.         Approve Agenda

McGehee moved, Laliberte seconded, approval of the agenda as presented.


                                                Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

            Nays: None.



3.         Public Comment

Mayor Roe called for public comment by members of the audience on any non-agenda items.  No one appeared to speak.


4.         Council Communications, Reports and Announcements

Mayor Roe announced free seminars offered by the Roseville Housing and Redevelopment Authority (RHRA) scheduled at the Roseville Library, 2180 Hamline Avenue.  Remaining seminars include “Buttoning Up Your Yard,” scheduled for September 25, 2013 from 6:30 – 8:00 pm; and “Aging in Place: Make Your Home a Home for a Lifetime,” scheduled for October 16, 2013 from 7:00 – 8:00 pm.  Additional information and required registration for these free seminars is available at


Mayor Roe announced the upcoming Roseville Fire Department annual Booya hosted by the Fire Department Auxiliary, scheduled on October 6, 2013, beginning at 11:00 am at the V. F. W. Post on Woodhill Street adjacent to the City Hall campus.  Mayor Roe noted that proceeds funded various programs and support of firefighter families not funded through taxpayer dollars.


Mayor Roe announced and encouraged residents to attend the upcoming grand opening of the new Fire Station on Lexington Avenue N at Churchhill Street, scheduled for October 12, 2013 from 1:00 – 4:00 pm, with tours and numerous activities planned for the whole family.


Mayor Roe announced the annual “Taste of the Arts fundraiser for the Northeast Youth and Family Services organization, scheduled for October 3, 2013, from 5:30 – 8:30 pm at the Vadnais Heights Commons.  Mayor Roe noted that additional information was available on line at or by phone at 651-379-3422; with tickets for the event $30 in advance or $40 at the door, with the event featuring local eateries and area artists.


5.         Recognitions, Donations, Communications


6.         Approve Minutes

Comments and corrections to draft minutes had been submitted by the City Council prior to tonight’s meeting and those revisions were incorporated into the draft presented in the Council packet.


a.            Approve Minutes of September 16, 2013 Meeting

McGehee moved, Willmus seconded, approval of the September 16, 2013 Meeting Minutes as amended.



                        Page 11, lines 5-7 (McGehee)     

Revise second sentence to read: “Councilmember McGehee opined that ultimately she wanted a City Manager who thought things through and came up with ideas of his own, putting his own spin on things or [and decided] how best to proceed with his recommendations.


                                                Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

                        Nays: None.


7.         Approve Consent Agenda

At the request of Mayor Roe, Interim City Manager Patrick Trudgeon briefly reviewed those items being considered under the Consent Agenda.


a.            Approve Payments

McGehee moved, Willmus seconded, approval of the following claims and payments as presented.    


Check Series #


ACH Payments


71392 – 71499





                                                            Roll Call

                        Ayes: McGehee; Willmus; Laliberte: and Roe.

                        Nays: None.


b.            Approve Business & Other Licenses & Permits

McGehee moved, Willmus seconded, approval of business license applications for the period of one (1) year, for the following applicants:



Type of License

Jennifer Stack; Optimal Wellness Solutions

2233 N Hamline Avenue

Massage Therapist

Brittany Johnson; Rocco Altobelli

10 Rosedale Center, Suite 945

Massage Therapist

Virginia Brand; Massage Xcape

1767 Lexington Avenue N

Massage Therapist


Lithuanian American Community of MN

2315 Larch Lane N; Plymouth, MN 55441

Temporary On-Sale Liquor License

For event scheduled October 19, 2013 at Prince of Peace Lutheran Church, 2561 Victoria Street N, Roseville


c.            Approve General Purchases and Sale of Surplus Items In Excess of $5,000

With Councilmember Laliberte noting that the recent article on the annual city-wide leaf pick-up in the Roseville Review had not included the  cost for that pick-up, Interim City Manager Trudgeon advised that he would follow-up to ensure that information was included in future advertising.


          McGehee moved, Willmus seconded, approval of the submitted list of general purchases and contracts for services presented as follows:






Budget / CIP

Parks & Rec



Re-cover OVAL fence pads



Public Works /


Boyer Trucks

2014 Western Star tandem axle cab & chassis (trade in 2000 Sterling single axle)

Per MN State Contract T-647(5)


(Net Cost)


Public Works /



1 Truck, box, hydraulics, plow, wing, sander/pre-wet system



Public Works /


St. Paul Staffing

Seasonal labor for 2013 leaf pickup program



Public Works /


North American Salt

Road salt

Per MN State Contract S-803(5)




                        Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

Nays: None.


McGehee moved, Willmus seconded, approval of the trade-in/sale of surplus equipment as follows:



Item / Description

Public Works /


2000 Sterling single axle vehicle - $37,500 trade-in

Replacement included in 2013 CIP.  Existing 2000 model in need of rehab and lacks differential lock critical for plowing in typical type of snow/ice events.  Trade vehicle is at optimal age and condition to maximize trade-in value at lowest life cycle cost.


Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

            Nays: None.


d.            Adopt Interim City Manager Goals

Councilmember McGehee thanked the Task Force for revising the goals based on discussions held at the previous City Council meeting.


Mayor Roe echoed those thanks to the Task Force as well as to Interim City Manager Trudgeon for his input and flexibility with those established goals.


McGehee moved, Willmus seconded, approval of the Interim City Manager Goals (Attachment A) as presented.


Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

Nays: None.


e.            Authorize Renewal of Multi-Agency Law Enforcement Agreement – Minnesota Internet Crimes Against Children Task Force

McGehee moved, Willmus seconded, adoption of Resolution No. 11096 (Attachment A) entitled, “City of Roseville Participation in the Minnesota Internet Crimes Against Children Task Force Program (MICAC);” authorizing the Roseville Police Department to renew the Multi-Agency Law Enforcement Joint Powers Agreement, Contract No. 62784, (Attachment B) with the Minnesota Bureau of Criminal Apprehension; and authorizing the Mayor and City Manager to execute the applicable documents.


Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

Nays: None.


f.             Authorize Assistant to the City Manager/City Clerk Position

Councilmember Laliberte noted that this position was only a part of the reorganization of the Administration Department as a whole; and asked that those other adjustments be brought forward for consideration in the near future.


McGehee moved, Willmus seconded, authorizing the creation of the Assistant to the City Manager / City Clerk position in the Administration Department at the proposed pay grade within the City’s Compensation Plan; as detailed in the Request for Council Action (RCA) dated September 23, 2013.


Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

Nays: None.


7.    Consider Items Removed from Consent


8.            General Ordinances for Adoption


9.            Presentations


a.            Receive an Update from Ramsey County Sheriff Matt Bostrum

Mayor Roe welcomed Ramsey County Sheriff Bostrom to tonight’s meeting for an update on the Department since his last presentation. 


Sheriff Bostrom reviewed the five (5) core areas of business of the Sheriff’s Department:

1)    Detention facilities

2)    Court functions – security and issuance of court orders

3)    Patrol services for neighboring communities

4)    Regional efforts and partnerships with other law enforcement agencies

Sheriff Bostrom complimented the Roseville Police Department for their partnership in those efforts and their partnership in the violent Crime Enforcement Team.

5)    Managing the human aspect of waterways within the county


Sheriff Bostrom noted that each Unit, Division and the Department itself had their own Mission Statements to ensure performance that was consistent with the values of the organization.  As part of that goal, Sheriff Bostrom noted that focus on hiring and promoting employees of good character, policing partnerships with neighboring departments, and maintaining healthy relationships with the Police Chiefs in those departments helped to create that atmosphere.


Sheriff Bostrom briefly reviewed some examples of those partnerships, including current joint training of the Ramsey County Sheriff’s Department and Roseville Police Department at the State’s Bureau of Criminal Apprehension (BCA) on crime scene processing.  Sheriff Bostrom advised that this provided for consistent investigations of all departments, and in mutual aid to each other as needed, and in accordance with BCA requirements.  Sheriff Bostrom noted that this provided an intentional role for all parties versus the “going it alone” concept that had now thankfully gone by the wayside.


Sheriff Bostrom noted that the Department continued to strive to provide better communication with the public, with one such effort involving an on-line warrant search on the Ramsey County Sheriff’s website containing public information related to those warrants.  Another effort highlighted by Sheriff Bostrum included “Cod Red,” being administered by the Department on behalf of Ramsey County, providing scalable information (e.g. specific to your location) and allowing internal communication and announcements for law enforcement personnel and the public.  Sheriff Bostrum advised that, while there is no cost for the program, it did require a log-in to the site to receive those continuing updates as applicable.


Sheriff Bostrom alerted the City Council and listening audience that they would soon see typical black and white squad cars for the Sheriff’s Department to clarify a clear message alerting the public to emergency vehicles and allowing consistency with industry squad cars among most departments.


Noting that there was a proven correlation that drug abusers often proceeded from prescription pain killers to heroin, Sheriff Bostrom advised that the Sheriff’s Department was continuing to provide a drop off site at the Patrol Station on Highways 96 in Arden Hills as well as the Downtown St. Paul location at 425 Grove Street to get those drugs out of the market and out of areas of temptation.


At the request of Councilmember McGehee, Sheriff Bostrom confirmed that the drop-off site would take all prescription drugs, as well as sharps, and advised that “when in doubt, turn it in” for disposal by Sheriff’s personnel. 


In conclusion, Sheriff Bostrum announced the sponsorship by the Sheriff’s Foundation of the annual Fright Farm, located at Frost and White Bear Avenues in Maplewood (near the Aldrich Arena) during weekends in October, including Halloween Eve and Halloween Day.  Sheriff Bostrom advised that the event would be manned by staff at all times, with proceeds going toward youth programs and initiatives in the County, including school resource officers with seven (7) currently operating throughout the three (3) area school districts (White Bear, Roseville and Mounds View), school safety patrol in area elementary schools, and a small D.A.R.E. program operating in White Bear Township.


At the request of Councilmember Laliberte, Sheriff Bostrom offered to work with Police Chief Mathwig to provide prescription drug drop-offs during various Roseville events (e.g. Living Smarter Fair).


Councilmember Laliberte noted that both the Roseville Police Department and Ramsey County Sheriff’s Department offer Explorer programs, making the options available outstanding. 


Mayor Roe spoke in support of the prescription drug drop-off sites, not only to get medications out of the hand of those potentially abusing them, but also to address environmental concerns and keep those items from eventually reaching area water bodies.  Mayor Roe encouraged continued cooperation between Ramsey County and the City of Roseville in spreading the word throughout the community and his willingness to support any other partnership opportunities.


On behalf of the community, the City Council and staff, Mayor Roe thanked Sheriff Bostrum for the update and his attendance tonight.


10.         Public Hearings


11.         Budget Items


12.         Business Items (Action Items)


a.            Determine Whether to Accept Purchase Agreement to Purchase from Roseville Twin Lakes, LLC Real Property Located in Roseville, MN

Mayor Roe briefly summarized this request as detailed in the Request for Council Action (RCA) dated September 23, 2013, and included as part of discussion by the City Council during Closed Executive Session earlier this evening.  Mayor Roe advised that a Purchase Agreement had been presented to the City Council for their consideration during those discussions, and was now being considered for potential action.


Interim City  Manager Trudgeon briefly reviewed the Purchase Agreement, and negotiated purchase price by the City of $243,000; advising that staff was seeking approval by the City Council of the Purchase Agreement to proceed with and facilitate the sale and City acquisition of the property.


McGehee moved, Willmus seconded, acceptance of the offer of Roseville Twin Lakes, LLC to sell the property located at 1984 County Road C-2 to the City of Roseville; authorizing the Mayor and City Manager to execute a Purchase Agreement setting forth the terms and conditions of the sale at a negotiated price of $243,000; and to authorize and direct the City Manager to take such actions and execute such documents as are necessary to close on the purchase of the property pursuant to the Purchase Agreement.


Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

Nays: None.


b.            Perform an Abatement for Unresolved Violations of City Code at 1863 Fernwood Street

Permit Coordinator Don Munson reviewed violations at this vacant, single-family detached home, located at 1863 Fernwood Street; having gone into foreclosure with the current owner identified as Federal National Mortgage Association in Dallas, TX.  Mr. Munson advised that a notice of tonight’s meeting and proposed action was provided to the bank, with no response received to-date.


Mr. Munson provided an update, including pictures, of current violations, including junk, debris, and garbage in the yard (violation of City Code, Section 407.03.H), and dangers attractive to (violation of City Code, Section 407.03.J).  Mr. Munson estimated that total abatement cost for removal of junk, debris and garbage would be approximately $1,000.00.


McGehee moved, Willmus seconded, authorization to the Community Development staff to abate the public nuisance violations at 1863 Fernwood Street by hiring general contractors to remove junk, debris, and garbage in the yard, at an estimated cost of $1,000.00; with actual abatement and administrative costs billed to the property owner; and if not paid, staff is directed to recover costs as specified in City Code, Section 407.07B.


Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

Nays: None.


13.         Business Items – Presentations/Discussions


a.            Receive Lexington Park Update

A bench handout was provided, attached hereto and made a part hereof, consisting of a memorandum dated September 20, 2013, from Architects Hagen, Christensen & McIlwain, responding to City Council comments and questions at the September 16, 2013 meeting.  Parks & Recreation Director Lonnie Brokke briefly reviewed those responses, and provided an update with specific and general information. 


As a result of the pre-proposal meeting held last week for contractors to review the Lexington Park Community Gathering Building, and be introduced to remaining projects coming forward in future Requests for Proposals (RFPs), Mr. Brokke advised that it had been determined that it may provide for more efficiencies and better pricing to hold off on the Lexington Park building as an early delivery project and bid it as a package with remaining facilities at a future date.  Mr. Brokke advised that there were approximately twenty-five (25) people attending the pre-proposal meeting, representing six (6) or seven (7) general contracts, and other subcontractors interested in providing other amenities and fixtures.


Based on discussions from last week’s City Council meeting, and as a result of the pre-proposal meeting, Mr. Brokke opined that it may be prudent to better understand systems and specific looks in more detail for proposed buildings, their components and materials.  Mr. Brokke suggested that those details would return to the City Council at a later date for additional discussion, and a determination on how future buildings could be interchangeable as design work proceeds, and possible bid alternates, along with various materials and their related cost estimates.  As an example of fiber cement siding, Mr. Brokke displayed a picture of the Arboretum building.


Councilmember McGehee thanked the architect and Mr. Brokke for providing detailed responses to those items and issues raised by the City Council last week.  Councilmember McGehee stated that her primary concern was to make sure things were done right, especially with interchangeable buildings, and to provide continuity within the park system and possibly match current buildings.  Councilmember McGehee further opined that she was in favor of whatever steps necessary to reduce overall maintenance in during the life span of the buildings and facilities; and was very supportive of the Wi-Fi and security aspects and control of those options remotely or from a central location.


Councilmember Laliberte also thanked staff for the detailed responses, leaving nothing vague.  Councilmember Laliberte advised that she preferred to get the technology capabilities included right away, and not just proposed for future installation.  Councilmember Laliberte expressed her preference for those aspects versus in-floor heating systems if one or the other had to be chosen.


Mayor Roe echoed the comments of Councilmember Laliberte regarding technological amenities; and requested that staff review tie-ins to the existing fiber network system, opining that it would serve as a tremendous amenity and asset to users of the buildings, and would only become more in demand as time moved forward.


Mayor Roe thanked staff and expressed his interest in the next steps in the process.


14.         City Manager Future Agenda Review

Interim City Manager Trudgeon reviewed upcoming agendas.


Mayor Roe clarified that the Compensation Policy coming before the City Council on October 14 was the first look at a policy and would probably not yet be ready for adoption.  Councilmember Willmus requested deferring that item until a full City Council was available, since Councilmember Etten had advised that he would not be available at the meeting on the 14th; and Mr. Trudgeon moved that item to the October 21, 2013 meeting.


Specific to budget discussions scheduled for October 14 and October 21, Mayor Roe asked that an update of the Capital Improvement Plan (CIP) be included as a part of those discussions, and advised that he would be providing an update of the Plan to staff for their input prior to those discussions.


Mr. Trudgeon noted that there had been some discussion when the annual meeting calendar was established, as to whether or not a meeting was needed on November 25, 2013, the week of Thanksgiving.


Mayor Roe noted that, if no additional items were indicated between now and then, cancelling that meeting may be a viable option.


15.         Councilmember Initiated Items for Future Meetings

Councilmember Willmus requested a progress report in the near future from the Advisory Commission Subcommittee of Councilmembers Laliberte and McGehee, and for a progress report to-date.



16.         Adjourn

Laliberte moved, McGehee seconded, adjournment of the meeting at approximately 8:17 pm.

                                                Roll Call

Ayes: McGehee; Willmus; Laliberte: and Roe.

            Nays: None.